Agility Datasheets are easy to create and with agility you can manage all your forms, data and workflows in your Plant or Company. With Agility we include datasheets like the TR20 from ISA and the API datasheets. Without programming you can create your own datasheets.
All data in Agility is assigned to a workflow. By utilizing a workflow you keep track of each piece of information in your project. You never have to wonder anymore if you have the latest information because with the workflow it is guaranteed that you have the right information. The different steps in the workflow are assigned to different users with different user rights. These user rights are defined on the object level. So for certain objects you can be the editor while for other objects you are the approver. You can follow each step of the workflow through the Graphical representation of the process.
The dashboard function in Agility is your everyday start place of Agility; here you will see what tasks are waiting for you. If there are datasheets you have to approve, they will show-up in the dashboard. You can double-click a datasheet and the workflow will direct appear on the screen and you can direct start to work with it. The dashboard is html5 and works in all your browsers and mobile devices including your iPhone, iPad and Android devices
Full text search is built-in in Agility Datasheets. Each datasheet is indexed. Agility also will index all content from PDF files, Office files and AutoCAD drawings so all the content in these files also become searchable. When you type your the text you want to search Agility will provide you a list with workflows containing the text you where looking for and a list of documents (office files, PDF's, AutoCAD drawings, etc.) which contain the search text you where looking for. The results are aware of user rights and you only have access to the data according to your rights.
Agility includes a full featured content management function. You can upload all electronic files and associate them with a workflow. All workflow functions are available for the content management function. Depending on your user rights you can open the document for viewing or even for editing. When you upload a file the content will be indexed so that the content will show up in the search function. Documents can be associated with other objects so you can have e.g. a Pump and you can associate all documentation to this pump.
All the transactions done in Agility are stored in the database and together with the workflow functionality it came almost naturally to have the perfect tool to manage all your revisions. In Agility when you have the right access rights you can open previous versions of your datasheets with the click of the mouse. You can compare different revisions and see where the changes are.
Data2save Agility Datasheet, allows you to approve datasheets and stage them in a staging step so you can publish all the datasheets in a project at the same time. This publishing mechanism allows you to produce datasheets and only make them available to others once your group of datasheets is finished. This Publishing mechanism avoids confusions and people working with datasheets from different stages of the project. Also this publishing mechanism allows you to work on production improvements and the production department will not see the new datasheets until you publish them.
Deliverables in PDF, RTF, Excel, JPG
All the deliverables (datasheets, reports, lists, etc) can be saved direct from Agility as a PDF, XLS, RTF, XML, HTML or as an Image. You do not need 3rd party tools. Our Excel export makes real Excel spreadsheets which look 100% the same as the datasheet you define in Agility.
The same deliverable formats you can choose when you want to save your deliverables are also available within Agility’s direct email feature. When your user rights allow you to send emails with deliverables direct attached to the email direct from Agility, You have the choice of the same formats, you can attach the datasheet to your email as a PDF, XLS, RTF, XML, HTML or as an Image, the choice is yours.
Color PDF Pages
Color Coded Hard copies of datasheets are very common during projects to show a different status. One color is used for deleted Tag Numbers; another color is used for changed information etc. Colors coding is a proven technique. But it is very difficult to maintain the useful color coding with electronic copies in a PDF format. Agility changed this. With Agility Datasheets you can color code your electronic copies of the datasheet. So now you get the best of both worlds.
Agility Datasheets includes a spell checker that flags words in the datasheet that may not be spelled correctly. Agility supports multiple languages for spell check. The Agility Spell checker allows you to type more accurate and you can deliver your deliverables with fewer mistakes. The spell checker works for individual data fields as for memo fields.
Never have the problem anymore, that a PDF you created from a datasheet, while you were still working on it, start to lives it owns life and start to show up as an official document. With Agility Datasheets you can add a “DRAFT” watermark to all your not official output. From now it is clear that this document is not finished. Agility allows you to add pre-defined watermarks like DRAFT, CONFIDENTIAL, COPY, DO NOT COPY, ORIGINAL, PERSONAL or you can define your own watermark. Agility even supports an image as a watermark. The watermark you can add to the deliverable by yourself when you create the deliverable or, you can have agility datasheets add the water mark automatically to the deliverables, as a part of the report.